Code of Conduct
Please review the Code of Conduct BEFORE participating in the 2024 Camas Days event, as
operated by the Camas-Washougal Chamber, referred to below as CW Chamber. We thank you for
participating in Camas Days, the largest festival in East Clark County.
Vendor Practices
- Vendors will adhere to the hours of operation for the Camas Days event and only set up (after 6pm on Thursday, or before 8am on Friday) and tear down (after 8pm on Saturday, (no car access on 4th avenue) within the authorized times as described in the Vendor Application. Early tear down is in violation of the Code of Conduct.
- Vendors will only sell in their designated areas and not “roam” the event.
- Vendors will only sell the items detailed on the vendor application, which has been approved by the Chamber.
- Vendors will create clear signage and pricing for items in the booth, there will be no hocking of goods, loud speakers or shouting from your booth area.
- Vendors will display a cooperative and positive attitude by working well with CW Chamber employees and other Vendors, and will be easy to do business with.
- Vendors will not sell sexually suggestive or lewd items. No drug paraphernalia or alcohol and tobacco related items.
- Vendors will understand that placement of their booth in Camas Days is not negotiable and up to the discretion of the CW Chamber.
- Vendors must at all times comply with all applicable federal, state and local laws, regulations and ordinances. Obtain all required health permits and insurance as required in the vendor application.
- Vendors will disclose the Code of Conduct to all employees within their booth and are responsible for all employees meeting the Code of Conduct.
- Vendors shall immediately report any improper or unethical conduct by other vendors, event volunteers, or CW Chamber employees to CW Chamber of Commerce office.
Complaints
- To issue a complaint request a “Camas Days Event Log” from the office and send it to 422 NE 4th Avenue, Camas, WA 98607.
- If any complaint is issued about a Vendor, that vendor will be notified in the mail with a photocopy of the “Camas Days Event Log.” The complaint will be kept on file and be taken into consideration for future events.
- The general public, Camas Days volunteers, vendors, and CW chamber employees have the right to log complaints, suggestions or compliments via the “Camas Days Event Log.”
- To refute a complaint please submit a typed letter, no later than 30 days after receiving the Camas Days Event Log.
Every Vendor must comply with the above Code of Conduct as a condition of doing business with CW Chamber. Vendors are expected to self-monitor their compliance with this Code of Conduct. A Vendor’s failure to comply with these policies may be sufficient cause for CW Chamber to exercise its right terminate its business relationship with that Vendor.
CW Chamber is deeply committed to conducting business according to the highest standards of honesty, ethics and integrity. By requiring adherence to the letter and spirit of this Code of Conduct, CW Chamber hopes to instill those same values in its Vendors, and foster strong, long-term, and mutually beneficial relationships.
2024 CAMAS DAYS – “America the Beautiful”
Friday, July 26th & Saturday, July 27th, 2024
BUSINESS HOURS: All vendors must be open from 10a.m. until 8p.m. Friday and Saturday. Violators will not be allowed in next years event. You may remain open later. Tear down may begin after 8:30 p.m. Saturday. All booths must be removed Saturday evening.
| FOOD VENDORS | THURSDAY, JULY 25th (After 6pm) |
| FRIDAY, JULY 26th (7am – 8am) |
All vendors must be in place by Friday, July 26th at 9:00 a.m. Vendor locations will be reassigned if not in place at this time without prior approval of CW Chamber.
BOOTH LOCATIONS: A street map showing the location of your booth will be posted on the Chamber office window (422 NE 4th Ave) on Tuesday, July 23rd after 5pm. There is a special “Food Court” map in addition to a vendor map. Placements are the sole decision of the CW Chamber. You must come to the Chamber office to find your location.
BOOTH CONSTRUCTION: You must supply your own covered booth, the Chamber will provide you with the reserved space on the street. Covering must be fire resistant. No colored tarps allowed. Pop up canopies are acceptable. Wooden structures must be painted. If planning on selling from a trailer, you must receive pre-approval.
The Chamber reserves the right to stop the sale of any item deemed inappropriate.
LIABILITY: The City of Camas and CW Chamber of Commerce are not liable for theft or damage due to
vendors leaving goods in booths overnight. Vendors do so at your own risk!
STREET CLOSURE: Streets will be closed to vehicles from 9:00 a.m. – 9:00 p.m. Supplies must be hand
trucked to your booth between these hours. Vendors are not allowed to pull onto fourth Avenue on Saturday to position their vehicle to breakdown. Violators will be cited by Camas Police
LIMITED PARKING: Parking in downtown is limited–be prepared to walk a few blocks to your vehicle. The best location for parking is 3rd Avenue. Handicap parking spots are available on city streets. The Chamber is not responsible for reserved parking.
SALES TAX: Washington Dept. of Revenue requires all vendors to collect and report 8.4% sales tax. For a
temporary sales tax number call the Dept. of Revenue (360-260-6176) or write:
Dept. of Revenue PO Box 1648 Vancouver WA 98668
FEES: Payment & Photo must accompany booth contract. Please make check payable to
Camas-Washougal Chamber of Commerce PO Box 919 Camas WA 98607
No refunds after June 2nd, 2024.
CAMAS DAYS ACCEPTANCE: Please submit a photograph of your booth set-up with your application. If you are denied based on your menu, you can inquire about adjusting/altering your menu. New vendors cannot duplicate existing items within the food court. Seniority is given to returning, successful vendors, but the CW Chamber has the right to deny any application for any reason. Due to Health Department regulations concerning gray water and fresh water sources all prepared food must be on Birch Street only, between 3rd and 4th Avenue.
REMOVAL CLAUSE: Should any vendor at any time behave in a manner which is hazardous or offensive to the public or other vendors, that vendor may be asked to vacate the premises and remove said vendor’s property. Upon failure to vacate, the Camas Days event staff is authorized to remove all property of said vendor at the vendor’s expense. The CW Chamber of Commerce is relieved and discharged of any and all loss occasioned by such removal and shall not be responsible for storage or safekeeping of property so removed.
2024 CAMAS DAYS
INFORMATION FOR FOOD VENDORS
Friday, July 26th & Saturday, July 27th, 2024
Food Court will be located on Birch Street between 3rd & 4th Avenue.
- Indicate exact measurements of food booth on your contract! Be sure to include trailer tongue in these measurements. Please note if trailer opens on right or left side. A trailer tongue wheel is required!
- Temporary electrical boxes are 110 power. Each vendor is limited to two plug-ins in order to assure uninterrupted power. Two 220 outlets will be available upon request for the first two paid applicants.
- Food vendors must use 14/3 or heavier electrical cords. (Electrical cords to be provided by vendors)
- Please submit a detailed menu with your booth contract. The Chamber reserves the right to stop any vendor from selling items not listed on their contract.
- Food vendors must supply containers for grease. Grease must be removed from the site daily; it is not to be dumped into gutters or dumpsters.
Food vendors are required to keep area around booth clean and free of all debris.
You must clean up the area around your booth each morning
The Chamber will notify food vendor applicants by JULY 2nd if application has or has not been
accepted.
** PRINT THIS INFORMATION SHEET **
2024 CAMAS DAYS
Camas Fire Marshall participant requirements
- Minimum size Fire Extinguisher for all food vendors shall be 2-A 10-BC. This includes vendors not
located in the main food areas that are using any appliance to heat, cook or BBQ food items. - Minimum size Fire Extinguisher for food vendors that have deep fat fryers shall be 3-A 40-BC
- All extinguishers are required to be inspected yearly and shall have a current inspection with a
current inspection tag by a certified company or a purchase receipt showing the extinguisher is less
than one year old. No other tagging or inspections will be accepted. - Fire extinguishers shall be out of the box and easily accessible.
- Smoking is prohibited in all temporary membrane structures (pop up tents, canopies etc.)
- Sidewalks shall remain clear and not used as storage areas.
- Tarps, Tents, ropes, temporary structures etc. shall not be attached to buildings.
- All food vendors shall have a clear uncluttered path/Exit out of their temporary structure.
- Portable LP-gas containers shall be secured to protect from tip over.
- No full or empty LP tanks shall be stored onsite. Any tanks onsite shall be in use for cooking.
- Any temporary membrane structure over 200 square feet shall be tagged as flame-retardant with a
permanently affixed label. - All food vendors shall maintain good housekeeping IE: prompt removal of combustible waste
materials such as cardboard, paper etc. - Power cords shall be secured so that they will not be a trip hazard while exiting from temporary
structures or traveling on sidewalks/streets and shall comply with State L&I Inspector requirements.
The Fire Marshal’s office will do onsite inspections on opening morning and throughout the weekend event. Your complying with the above items will help ensure a safe and successful event for everyone.
Randy Miller
Deputy Fire Marshal
City of Camas Fire Marshal's Office PH: (360) 834-6191 Ext. 4584 Fax: (360) 834-8866 rmiller@ci.camas.wa.us
“FIRE SPRINKLERS SAVE LIVES”
Mailing Address Camas Fire Department 616 NE 4th Avenue, Ste. 1 Camas, WA 98607
Office Address 4321 NW Parker St. Camas, WA 98607
2024 CAMAS DAYS
Insurance Requirements
All food vendors are required to maintain Commercial General Liability and Worker Compensation (if
applicable) and provide acceptable evidence of such coverage to the Camas-Washougal Chamber of Commerce prior to
Camas Days. The following is the minimum acceptable coverage:
| Form | Commercial General Liability | |
| Occurrence Form | ||
| Limits | Each Occurrence | $1,000,000 |
| General Aggregate Products & Completed | $2,000,000 | |
| Operations Aggregate | $2,000,000 | |
| Maximum Deductible | $500 per occurrence | |
| Carrier | Must be rated A- or better by AM Best | |
| Additional Insured | Camas Washougal Chamber must be named as an Additional Insured as respects Premises Leased from the Named Insured. | |
| The correct address is: | Camas-Washougal Chamber of Commerce P.O. Box 919 Camas, WA 98607 | |
| Worker Compensation | Must provide a Certificate of Insurance (OR) or Letter of Compliance (WA) if you have employees or any person other than immediate family who will receive any compensation for their work. | |
| Other | You are not required to insure your own property, but be aware the Camas-Washougal Chamber is not responsible for loss to your property or person by any cause and provides no insurance coverages of benefit to you. |
(Use of an Umbrella or Excess form to reach these limits is acceptable)
| Carrier | Must be rated A- or better by AM Best | |
| Additional Insured | Camas Washougal Chamber must be named as an Additional Insured as respects Premises Leased from the Named Insured. | |
Camas-Washougal Chamber of Commerce P.O. Box 919 Camas, WA 98607 Form Commercial General Liability
| Worker Compensation | Must provide a Certificate of Insurance (OR) or Letter of Compliance (WA) if you have employees or any person other than immediate family who will receive any compensation for their work. |
| Other | You are not required to insure your own property, but be aware the Camas-Washougal Chamber is not responsible for loss to your property or person by any cause and provides no insurance coverages of benefit to you. |
These specifications are the minimums established by the CW Chamber but may not be adequate for your own needs.
Your Insurance Agent will be able to issue the appropriate Certificate of Insurance based on these specifications. If you are a Washington-based business, you will need to contact the Washington Dept. of Labor & Industries (360) 902-4762 for a “Letter of Compliance”.
